Ms Word Shortcut Keys

Microsoft Word offers a wide range of keyboard shortcuts to help you perform various tasks more efficiently. Here are some commonly used shortcut keys for Microsoft Word:

• Ctrl + C: Copy selected text or object.
• Ctrl + X: Cut selected text or object.
• Ctrl + V: Paste copied or cut text or object.
• Ctrl + Z: Undo the last action.
• Ctrl + Y: Redo the last action.
  • Ctrl + shift + Z: Redo an action.
• Ctrl + A: Select all text in the current document.
• Ctrl + F: Open the “Find” dialog to search for text.
• Ctrl + H: Open the “Replace” dialog to find and replace text.
• Ctrl + B: Bold selected text.
• Ctrl + I: Italicize selected text.
• Ctrl + U: Underline selected text.
• Ctrl + K: Insert a hyperlink.
• Ctrl + ]: Increase font size.
  • Ctrl + shift +  > : Increase font size.
• Ctrl + [: Decrease font size.
  • Ctrl + shift +  < : Decrease font size
• Ctrl + Space: Remove formatting.
• Ctrl + L: Left-align text.
• Ctrl + R: Right-align text.
• Ctrl + J: Justify text.
• Ctrl + E: Center-align text.
• Ctrl + 1: Single-line spacing.
• Ctrl + 2: Double-line spacing.
• Ctrl + 5: Set line spacing to 1.5.
• Ctrl + Left Arrow: Move the cursor to the beginning of the previous word.
• Ctrl + Right Arrow: Move the cursor to the beginning of the next word.
• Ctrl + Up Arrow: Move the cursor to the beginning of the previous paragraph.
• Ctrl + Down Arrow: Move the cursor to the beginning of the next paragraph.
• Shift + Left/Right Arrow: Select text character by character.
• Shift + Up/Down Arrow: Select text line by line.
• Ctrl + Shift + Left/Right Arrow: Select text word by word.
• Ctrl + Delete : delete word just after the cursor.
• Ctrl + Backspace : delete word to the left of the cursor.
• Backspace Key: delete the character to the left of the cursor.
• Delete Key: delete the character to the right of the cursor.
• Ctrl + Shift + = : set selected text superscript
• Ctrl + = : Subscript
• Ctrl + Shift + = : set selected text superscript
• Ctrl + Home: Go to the beginning of the document.
  • Home: Go to the beginning of the current line.
• Ctrl + End: Go to the end of the document.
  • End: Go to the end  of the current line.
• Ctrl + G: Open the “Go To” dialog to jump to a specific page, section, or line.
• Ctrl + N: Create a new document.
• Ctrl + O: Open an existing document.
• Ctrl + S: Save the current document.
  • Shift +12 : Save the current document
• Ctrl + P: Print the document.
  • Ctrl + F2: Opens the “Print Preview” window.
• Ctrl + W: Close the current document.
• Ctrl + F12: Open the “Save As” dialog.
• Ctrl + S: Save the document.
• Ctrl + W: Close the document.
• Ctrl + Z: Undo an action.
  • Ctrl + shift + Z: Redo an action.
• Alt + Shift + D: Insert the current date.
• Alt + Shift + T: Insert the current time.

Alt + Keys in MS Word

In Microsoft Word, you can use a combination of the Alt key and other keys to access various commands and functions within the program. These are known as keyboard shortcuts or key combinations. Here are some common Alt key combinations in MS Word:

1. Alt + F: Opens the File menu.
2. Alt + E: Opens the Edit menu.
3. Alt + H: Opens the Home tab on the Ribbon.
4. Alt + G: Opens the DESIGN tab on the Ribbon.
5. Alt + P: Opens the Page Layout tab on the Ribbon.
6. Alt + S: Opens the references tab on the Ribbon.
7. Alt + M: Opens the Mailings tab on the Ribbon, which is used for creating mail merge documents.
8. Alt + R: Opens the Review tab on the Ribbon, where you can access spelling and grammar checking, track changes, and add comments.
9. Alt + W: Opens the View tab.

Alt + shift Keys in MS Word

In Microsoft Word, using the Alt key in combination with the Shift key, along with other keys, can help you access various features and perform tasks more efficiently. Here are some common Alt + Shift key combinations in MS Word:

1. Alt + Shift + D: Inserts the current date at the cursor position. The date remains static and does not update automatically.
2. Alt + Shift + F: Inserts a field at the cursor position. You can then choose from various field types, such as date and time, page numbers, and document properties.
3. Alt + Shift + K: Inserts a new comment at the cursor position. This is useful for adding comments or annotations to your document.
4. Alt + Shift + L: Converts the selected text to lowercase (small letters).
5. Alt + Shift + U: Converts the selected text to uppercase (capital letters).
6. Alt + Shift + N: Applies the Normal style to the selected text, removing any custom formatting.
7. Alt + Shift + O: Opens the Outlining toolbar, which is used for working with document outlines and promoting or demoting headings.
8. Alt + Shift + R: Starts or stops recording a macro in Word. This is used for automating repetitive tasks.
9. Alt + Shift + S: Opens the Styles task pane, allowing you to apply and manage styles in your document.
10. Alt + Shift + T: Replaces the selected text with a table.
11. Alt + Shift + C: Copies the format of the selected text (Format Painter). You can then apply this formatting to other text in your document.
12. Alt + Shift + V: Opens the Paste Special dialog box, allowing you to choose how you want to paste copied content, such as as plain text or a picture.

Alt + Function key shortcuts in MS Word:

1. Alt + F1: Opens the Research task pane, allowing you to search for information from various online sources without leaving Word.
2. Alt + F2: Opens the Save As dialog box, allowing you to save the current document with a new name or in a different location.
3. Alt + F3: Inserts an AutoText entry at the cursor position. You must have AutoText entries defined for this to work.
4. Alt + F4: Closes the current Word document. If you have unsaved changes, Word will prompt you to save them before closing.
5. Alt + F5: Restores the document window to its previous size and position if it has been minimized or resized.
6. Alt + F6: Switches between open Word documents or windows. You can use this to toggle between multiple open documents within Word.
7. Alt + F7: Runs a spelling and grammar check on the current document.
8. Alt + F8: Opens the “Macro” dialog box, allowing you to run, create, or edit macros in Word.
9. Alt + F9: Displays field codes instead of the field results in the document. Pressing it again toggles back to the field results.
10. Alt + F10: Maximizes or restores the size of the Word window.
11. Alt + F11: Opens the Visual Basic for Applications (VBA) editor, where you can write, edit, or debug VBA code for Word.
12. Alt + F12: Opens the “Open” dialog box, allowing you to select and open a different Word document.

Functions Keys in MS Word

Function keys (F1 through F12) in Microsoft Word are predefined keys on your keyboard that perform specific tasks or functions when pressed in combination with other keys or when used alone. Here’s how these function keys are commonly used in MS Word:

1. F1: The F1 key typically opens the Help menu .
2. F2: The F2 key is used for editing the contents of a cell, formula, or cell comment in Microsoft Excel. In Word, F2 doesn’t have a specific function.
3. F3: F3 is often used for the autotext function in Word. When you press F3, Word will attempt to complete a word or phrase based on your previous input or entries in your autotext list.
4. F4: F4 typically repeats the last action you performed. For example, if you applied a specific formatting to a word and then select another word and press F4, it will apply the same formatting to the new word.
5. F5: F5 opens the “Find and Replace” dialog box in Word. You can use this dialog box to search for specific text and replace it with other text.
6. F6: F6 can be used to cycle through different areas of the Word interface, such as the document window, the status bar, and the taskbar.
7. F7: F7 is often used to run a spell and grammar check in Word.
8. F8: F8 is used to extend a text selection in Word. You can press it repeatedly to select text in a specific direction (up, down, left, or right) one character or word at a time.
9. F9: In Word, F9 typically updates fields, such as table of contents, page numbers, and date fields, in your document. It doesn’t have a general-purpose function outside of fields.
10. F10: F10 activates the menu bar in Word, which allows you to navigate the menus using the arrow keys or access the Ribbon using the keyboard.
11. F11: F11 is used to toggle in and out of full-screen mode in Word.
12. F12: F12 opens the “Save As” dialog box, allowing you to save the current document with a different name or in a different location.

Ctrl + Functions Keys in MS Word

In Microsoft Word, you can use various keyboard shortcuts by combining the Ctrl key with function keys (F1 through F12) to perform specific tasks or access various functions more efficiently. Here are some common Ctrl + Function key shortcuts in MS Word:

1. Ctrl + F1: Toggles the Ribbon (the toolbar with tabs like “File,” “Home,” “Insert,” etc.) between expanded and collapsed views to maximize the document workspace.
2. Ctrl + F2: Opens the “Print Preview” window, allowing you to preview how the document will look when printed.
3. Ctrl + F3: Opens the “Create Building Block” dialog, which lets you create and save custom AutoText entries, cover pages, and other reusable document elements.
4. Ctrl + F4: Closes the current document. If you have unsaved changes, Word will prompt you to save them before closing.
5. Ctrl + F5: Restores the Word window to its previous size and position if it has been minimized or resized.
6. Ctrl + F6: Switches between open Word documents or windows. It allows you to toggle between multiple open documents within Word.
7. Ctrl + F7: Moves the Word window (the application window) without maximizing or minimizing it. You can use the arrow keys to move the window, press Enter to confirm, or press Esc to cancel.
8. Ctrl + F8: Resizes the Word window. You can use the arrow keys to resize it and Enter to confirm or Esc to cancel.
9. Ctrl + F9: Inserts curly braces ({}), which can be useful for creating fields or placeholders in your document.
10. Ctrl + F10: Maximizes or restores the size of the Word window. It’s similar to clicking the middle button in the top-right corner of the window.
11. Ctrl + F11: Locks or unlocks a Word document for editing. It’s used for documents with restricted editing permissions.
12. Ctrl + F12: Opens the “Open” dialog box, allowing you to select and open a different Word document.

Ctrl + shift Keys in MS Word

In Microsoft Word, you can use a combination of the Ctrl key and the Shift key along with other keys to perform various tasks and functions. Here are some common Ctrl + Shift key combinations in MS Word:

1. Ctrl + Shift + A: Changes the selected text to all uppercase (capital letters).
2. Ctrl + Shift + B: Applies or removes bold formatting to the selected text.
3. Ctrl + Shift + C: Copies the formatting from the selected text (Format Painter). You can then apply this formatting to other text in your document.
4. Ctrl + Shift + D: Double-underlines the selected text.
5. Ctrl + Shift + E: Turns on or off the Track Changes feature, which is used for editing and reviewing documents collaboratively.
6. Ctrl + Shift + F: Changes the selected text to all lowercase (small letters).
7. Ctrl + Shift + G: Opens the “Word Count” dialog box, allowing you to count the words in your document.
8. Ctrl + Shift + H: Highlights the selected text with a yellow background color.
9. Ctrl + Shift + I: Applies or removes italic formatting to the selected text.
10. Ctrl + Shift + K: Applies small caps formatting to the selected text.
11. Ctrl + Shift + L: Applies or removes bullet points or numbering from the selected paragraphs.
12. Ctrl + Shift + M: Decreases the indent level of the selected paragraph.
13. Ctrl + Shift + N: Applies normal style formatting to the selected text, removing any custom formatting.
14. Ctrl + Shift + O: Expands or collapses all heading levels in your document, useful for outlining.
15. Ctrl + Shift + P: Increases the font size of the selected text.
16. Ctrl + Shift + Q: Toggles the paragraph formatting for the selected text. This can be helpful for quickly clearing formatting.
17. Ctrl + Shift + S: Opens the “Apply Styles” task pane, which allows you to apply and manage styles in your document.
18. Ctrl + Shift + T: Reduces a hanging indent in a paragraph.
19. Ctrl + Shift + U: Converts the selected text to uppercase (capital letters).
20. Ctrl + Shift + W: Underlines the selected text with a continuous line.
21. “Ctrl + Shift + V” (Format Painter) to copy and apply formatting:

Ctrl + alt Keys in MS Word

In Microsoft Word, you can use a combination of the Ctrl key and the Alt key along with other keys to access various features and functions more efficiently. Here are some common Ctrl + Alt key combinations in MS Word:

1. Ctrl + Alt + 1: Applies the “Heading 1” style to the selected text. You can use similar shortcuts with numbers 1 through 9 to apply different heading styles.
2. Ctrl + Alt + 2: Applies the “Heading 2” style to the selected text.
3. Ctrl + Alt + 3: Applies the “Heading 3” style to the selected text.
4. Ctrl + Alt + C: Inserts a copyright symbol (©) at the cursor position.
5. Ctrl + Alt + R: Inserts a registered trademark symbol (®) at the cursor position.
6. Ctrl + Alt + T: Inserts the trademark symbol (™) at the cursor position.
7. Ctrl + Alt + K: Inserts a footnote reference mark at the cursor position. You can then type the footnote content at the bottom of the page.
8. Ctrl + Alt + F: Inserts a footnote at the cursor position.
9. Ctrl + Alt + L: Inserts a section break and starts a new section on the next page.
10. Ctrl + Alt + M: Inserts a comment at the cursor position. This is useful for adding comments or annotations to your document.
11. Ctrl + Alt + O: Opens the “Document Map” task pane, allowing you to navigate and manage the document’s structure and headings.
12. Ctrl + Alt + H: Highlights the selected text with a light yellow background color.
13. Ctrl + Alt + D: Inserts a date field at the cursor position. The date will automatically update to the current date when you open the document.
14. Ctrl + Alt + N: Inserts a page number field at the cursor position.
15. Ctrl + Alt + I: Inserts an automatic table of contents (TOC) field. You can use this to generate a TOC based on your document’s headings.
16. Ctrl + Alt + V: Opens the Paste Special dialog box, allowing you to choose how you want to paste copied content, such as as plain text or a picture.
17. Ctrl + Alt + X: Inserts a caption below a selected object, such as an image or table.

Ctrl + Shift + Function key shortcuts in MS Word:

1. Ctrl + Shift + F1: Toggles the display of the Task Pane on and off.
2. Ctrl + Shift + F2: Activates the Print Preview command, allowing you to preview how the document will look when printed.
3. Ctrl + Shift + F3: Inserts the contents of the Spike into the document. The Spike is a temporary storage area for text or graphics that you can cut and paste multiple times.
4. Ctrl + Shift + F4: Closes the current Word document. If you have unsaved changes, Word will prompt you to save them before closing.
5. Ctrl + Shift + F5: Opens the Find and Replace dialog box with the “Find” tab active, allowing you to search for specific text in your document.
6. Ctrl + Shift + F6: Switches between open Word documents or windows in reverse order compared to Ctrl + F6.
7. Ctrl + Shift + F7: Initiates the Thesaurus feature, which provides synonyms and antonyms for the selected word.
8. Ctrl + Shift + F8: Activates the Extend Selection mode, which allows you to select text in your document with arrow keys.
9. Ctrl + Shift + F9: Unlinks a field code, converting it to plain text.
10. Ctrl + Shift + F10: Activates the context menu for a selected item, similar to right-clicking with the mouse.
11. Ctrl + Shift + F11: Locks or unlocks a Word document for editing (only applicable for documents with restricted editing permissions).
12. Ctrl + Shift + F12: Displays print tab in Backstage view/ print a Paragraph.

 Shift+ Keys in MS Word

In Microsoft Word, you can use the Shift key in combination with other keys or on its own to perform various actions and select text. Here are some common Shift key combinations and actions in MS Word:

1. Shift + Arrow Keys: Select Text – When you hold down the Shift key and press an arrow key (up, down, left, or right), you can extend your text selection. For example:
   • Shift + Right Arrow: Selects text to the right of the cursor.
   • Shift + Left Arrow: Selects text to the left of the cursor.
   • Shift + Up Arrow: Selects text upward.
   • Shift + Down Arrow: Selects text downward.
2. Shift + Home: Selects text from the cursor position to the beginning of the current line.
3. Shift + End: Selects text from the cursor position to the end of the current line.
4. Shift + Page Up: Selects text from the cursor position to the beginning of the current page (moves up a page).
5. Shift + Page Down: Selects text from the cursor position to the end of the current page (moves down a page).
6. Shift + Ctrl + Arrow Keys: Selects whole words at a time. For example:
   • Shift + Ctrl + Right Arrow: Selects the word to the right of the cursor.
   • Shift + Ctrl + Left Arrow: Selects the word to the left of the cursor.
7. Shift + F3: Toggles the selected text between uppercase and lowercase. It cycles through three options: all lowercase, initial letter capitalized, and all uppercase.
8. Shift + Tab: Reverse Indent – Shifts the selected text or paragraph to the left, reducing the indentation.
9. Shift + Enter: Inserts a line break, moving the cursor to the beginning of the next line without creating a new paragraph.
10. Shift + Backspace: Deletes text to the left of the cursor. This is equivalent to pressing the Backspace key.
11. Shift + Insert: Pastes content from the clipboard (used as an alternative to Ctrl + V).
12. Shift + Delete: Cuts selected text and removes it from the document (used as an alternative to Ctrl + X).

Please note that these shortcut keys may vary slightly depending on your version of Microsoft Word and your operating system. Additionally, you can often customize these shortcuts or create your own keyboard shortcuts in Word’s settings.