Microsoft Powerpoint

Microsoft PowerPoint offers a variety of keyboard shortcuts to help you work more efficiently. Here are some commonly used PowerPoint shortcut commands:

General Shortcuts:

  • Ctrl + N: New presentation.
  • Ctrl + O: Open presentation.
  • Ctrl + S: Save presentation.
  • Ctrl + P: Print presentation.
  • Ctrl + Z: Undo the last action.
  • Ctrl + Y: Redo the last action.
  • Ctrl + C: Copy selected text or object.
  • Ctrl + X: Cut selected text or object.
  • Ctrl + V: Paste copied or cut text/object.
  • Ctrl + F: Find text within the presentation.
  • Ctrl + K: hyperlink

Slide Navigation:

  • Ctrl + M: Insert a new slide.
  • Ctrl + Home: Go to the first slide.
  • Ctrl + End: Go to the last slide.
  • Ctrl + Up Arrow (Page UP): Move to the previous slide.
  • Ctrl + Down Arrow (Page Down): Move to the next slide.
  • Slide Number + Enter: Go to a specific slide (e.g., 2 + Enter goes to slide 2).
  • Ctrl+Up arrow key : Move the selected slide or section up in order.
  • Ctrl+Down arrow key : Move the selected slide or section down in order.
  • Ctrl+Shift+Up arrow key : Move the selected slide or section to the beginning.
  • Ctrl+Shift+Down arrow key : Move the selected slide or section to the end.
  • F5: start slide show
    • Alt+F5: Switch to Presenter view.
  • Ctrl +  + : Zoom in (Maximum zoom = 400%)
  • Ctrl +  –  : Zoom out (Minimum Zoom = 10%)
  • Ctrl + Alt + 0 : Zoom to Fit
  • Esc : close slide show
  • Ctrl + Q : close powerpoint
  • G : See all slide during Presentation
  • S: stop or restart automatic slide show

Text Formatting:

  • Ctrl + B: Bold text.
  • Ctrl + I: Italicize text.
  • Ctrl + U: Underline text.
  • Ctrl + E: Center-align text.
  • Ctrl + L: Left-align text.
  • Ctrl + R: Right-align text.
  • Ctrl + Shift + >: Increase font size.
  • Ctrl + Shift + <: Decrease font size.
  • Alt + = : insert equation
  • Ctrl + = :subscript (below the baseline) (X4)
  • Ctrl + shift + + : Superscript. (above the baseline) (X4)

Working with Objects:

  • Ctrl + D: Duplicate selected object.
  • Ctrl + G: Group selected objects.
  • Ctrl + Shift + G: Ungroup objects.
  • Ctrl + Shift + Up Arrow: Bring an object to the front.
  • Ctrl + Shift + Down Arrow: Send an object to the back.

Slideshow Shortcuts:

  • F5: Start the slideshow from the beginning.
  • Shift + F5: Start the slideshow from the current slide.
  • N or Enter: Advance to the next slide.
  • P or Backspace: Go back to the previous slide.
  • B: Display a black screen.
  • W: Display a white screen.
  • Esc: Exit the slideshow.
  • F1 : HELP MENU
    • Ctrl+F1 : Switch to full screen (hide menus).
  • F7 : Spelling/Grammar Check
  • F12 : save as

Animation and Transition Shortcuts:

  • Ctrl + T: Open the Animation Pane.
  • Ctrl + 1: Apply Fade transition.
  • Ctrl + 2: Apply Push transition.
  • Ctrl + 3: Apply Wipe transition.
  • Ctrl + 4: Apply Fly In transition.
  • Ctrl + 5: Apply Zoom transition.

Other Features: 

    • Two kinds of sounds effects files can be added in powerpoint – .Wav files and .mid files
    • Microsoft PowerPoint is useful for presentations in the classroom.
    • Microsoft PowerPoint is a Slideshow presentation Program.
    • PowerPoint Presentation Extension  : .pptx
    • PowerPoint Macro-Enabled Presentation Extension  : .pptm
    • PowerPoint 97-2003 Presentation Extension  : .ppt
  • PowerPoint Design Templates : .potx
  • Microsoft PowerPoint is Created by Robert Gaskins and Dennis Austin in 1987.
  • Microsoft PowerPoint runs on Microsoft Windows and the Mac OS computer operating systems, although it originally ran under Xenix systems. 
  • The original Microsoft Office PowerPoint was developed by Bob Gaskins and software developer Dennis Austin as Presenter for Forethought, Inc, which they later renamed PowerPoint. 
  • PowerPoint 1.0 was released in 1987 for the Apple Macintosh.
  • Microsoft Corporation purchased Forethought and its PowerPoint software product for $14 million on July 31, 1987. 
  • In 1990, the first Windows versions were produced. 
    • 1990 PowerPoint 2 for Windows 3.0
    • 1992 PowerPoint 3 for Windows 3.1 (Office 3.0)
    • 1993 PowerPoint 4 (Office 4.x)
    • 1995 PowerPoint for Windows 95 (version 7) (Office 95)
    • 1997 PowerPoint 97 (version 8) (Office 97)
    • 1999 PowerPoint 2000 (version 9) (Office 2000)
    • 2001 PowerPoint 2002 (version 10) (Office XP)
    • 2003 PowerPoint 2003 (version 11) (Office 2003)
    • 2007 PowerPoint 2007 (version 12) (Office 2007)
    • 2010 PowerPoint 2010 (version 14) (Office 2010)
    • 2012 PowerPoint 2013 (version 15) (Office 2013)
    • 2015 PowerPoint 2016 (version 16) (Office 2016)
    • 2018 PowerPoint 2019 (version 16) (Office 2019)
    • 2021 PowerPoint 2021 (version 16) (Office 2021)
Microsoft Powerpoint